Team Adult Advisor/Chaperone Information

Download printable Team Adult Advisor/Chaperone Guidelines and Consent/Release Form 18 and Over

Mandatory Chaperone/Team Adult Advisor Meetings

A minimum of one (1) chaperone for each team must attend one (1) of the following meetings and pass the information along to the other chaperone. If both chaperones want to attend a meeting; this is encouraged and it is recommended that one or both participate in the teleconference meeting by phone so that one Chaperone can remain with the youth, at all times, while onsite.

  • By Phone: Wednesday, May 2, from 3:30 pm – 4:00 pm, Teleconference
    (Call-in Number: 1-800-747-5150 Participant Passcode: 5860725)
  • In Person: Wednesday, May 9, from 8:00 pm – 8:30 pm, Great Wolf Conference Center

What is the difference between a Team Adult Advisor and a Chaperone (both are considered Chaperones)?

The Team Adult Advisors and Chaperone(s) must be with youth at all times. (This is unlike the Prevention Summit in which Chaperones may attend Adult Track workshops.) The main difference between a Chaperone and Team Adult Advisor for the Spring Youth Forum is that the Team Adult Advisor is the main contact for the team and the person with which the Spring Youth Forum committee will communicate.  The Team Adult Advisor must share any information pertinent communicated from the committee (i.e. travel, team acceptance, presentation instructions, etc) with the chaperone(s) and youth. The Team Adult Advisor’s email address listed on the Team Scholarship Application, it is the email that all general communications will be sent.

Team Adult Advisor and Chaperone Responsibilities:

  • Must be at least 19 years of age or at least 3 years older than the youth they are chaperoning, whichever is greater;
  • Must attend mandatory chaperone meeting. See above for dates/times;
  • Must submit Consent/Release Form 18 and Over during team check-in;
  • Are responsible for youth whereabouts at all times;
  • Are expected to adhere to a zero tolerance policy for tobacco, alcohol, illegal drug use/possession, violence and sexual activity;
  • Are responsible to make sure all youth are in their hotel rooms by curfew. The Spring Youth Forum curfew for youth is 11:00pm, no exceptions!
  • Are required to attend all meals and activities with their youth;
  • Must know where each other are in case of emergencies;
  • Need to know youth emergency contact numbers and medical needs. A copy of emergency medical forms should be carried by Chaperones and youth.

Team Adult Advisor and Chaperone Reminders:

  • It is the responsibility of individual agencies/organizations to conduct background checks on the Team Adult Advisor and Chaperone attending with youth.
  • Registration must be completed online using a coupon code for ALL youth and Chaperones for your team.
  • Bring one (1) original and two (2) copies of Youth Guidelines/Permission Forms packet for each youth. Bring forms to the Spring Youth Forum to be submitted during team check-in.
  • Bring one (1) original of Consent/Release Form 18 and Over for Team Adult Advisor and Chaperone. Bring forms to the Spring Youth Forum to be submitted during team check-in.
  • Throughout the Spring Youth Forum, Chaperone support is available to answer questions and provide guidance as needed. Please contact the check-in desk to request support.

Violations of any of the guidelines may result in a group or individual being sent home at his/her own expense. The Spring Youth Forum organizers have set the above expectations to provide a framework of appropriate behavior for all attendees. Your group may choose to have additional guidelines and expectations.

Thank you for your time and efforts in supporting the youth! We hope you enjoy the Spring Youth Forum!

Spring Youth Forum