Youth Team Scholarships

**The scholarship application deadline has passed.**

Below is the 2013 Spring Youth Forum New Online Scholarship Application. It is important to read carefully all the information below.

Scholarship applications are due NO LATER than Wednesday, March 13th by 5:00 p.m. Applications received after this date, as well as applications that are not complete, may not be accepted. For questions, please contact CASAT toll-free at 877.922.6635 or by e-mail at contactus@springyouthforum.org.

Step 1: Information You Must Read Before Completing a Scholarship Application

  1. Goal
  2. 2013 Timeline (Deadlines)
  3. Scholarship Eligibility
  4. Application Review
  5. Confirmation
  6. Details of the Award and Value
  7. Acceptance
  8. Awards
  9. Presentation
  10. Voting
  11. Final Scores

Step 2: Scholarship Application Resources and Preparation

  1. Sample Score Sheet
  2. W-9 Form
  3. Prep Document for Online Application

Step 3: Complete the New Online Scholarship Application

  1. Scholarship Application

Goal

The goal of the Spring Youth Forum is to recognize and reward youth prevention teams that have implemented a successful project within their communities; provide a venue to showcase prevention projects that were considered, created, and shaped by youth leaders during and following previous Prevention Summits or other youth trainings; give students from across the state an opportunity to learn from one another through a series of forums presented by the prevention teams accepted to attend; and share success stories from youth groups with future groups to encourage sustainability of their programs.

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2013 Timeline:

  • February 1: Scholarship applications available
  • March 6: Questions about the application process? What are the changes or updates for the Spring Youth Forum 2013 process? Join our 3:30 p.m. – 4:00 p.m. Q&A conference call! (Conference Call Number: 1-760-984-1000 Participant Passcode: 814052#)
  • March 13: Applications due by 5:00 p.m.
  • March 14 - March 20: Applications reviewed and scored
  • March 21: E-mail acceptance notification and registration instructions sent to the Team Adult Advisor
  • April 8: Scholarship registration deadline (If your team does NOT register, they may lose the scholarship!)
  • April 24: Cancellation/substitution deadline
  • May 8: Questions about your role as a chaperone or Team Adult Advisor? Join our 3:30 p.m. – 4:00 p.m. Q&A conference call! (Conference Call Number: 1-760-984-1000 Participant Passcode: 814052#)
  • May 15: Event check in and team arrival (Bring your permission forms for check-in!)
  • May 15: On-site chaperone meeting 8:00 - 8:30 p.m.
  • May 16: Spring Youth Forum

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To be eligible for scholarship and participation, teams must:

  • Have an identified Team Adult Advisor who will lead and assist the youth team at the Spring Youth Forum.
  • Be limited to a maximum of up to 6 youth and 2 adult chaperones. The 3:1 ratio of youth to chaperone is required.
  • Have completed, or nearly completed, a prevention project that will be presented to others. Projects can be longterm, ongoing projects or newly-developed projects. Presentations should be about specific youth-led projects and not programs in general. Only one project application per youth team is allowed. If your youth team has multiple projects they should select one project to present.
  • Plan to prepare an 8-minute presentation to share with other youth prevention groups at the Forum.
  • Be able to participate in the entire Spring Youth Forum, including voting throughout the event and attending final presentations. Teams not in attendance for the entire event will be ineligible for awards and prizes through disqualification. Read more about policies.
  • Submit a completed application by 5:00 p.m. on March 13. Space will be limited.
  • Be of the required age. Youth must be 12-18 years of age; chaperones must be at least 19 and at least 3 years older than the youth they are chaperoning.

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Application Review Process
The scholarship review process will begin on March 14. Teams that are unable to meet the deadline should inquire about any remaining scholarships, as space may still be available. The Team Adult Advisor should complete and submit the scholarship application. All communication will be sent via e-mail to the Team Adult Advisor and e-mail address indicated on the application form. Please be sure the correct e-mail is provided on the application. Reviewers will evaluate and approve applications based on completeness of application, the stated criteria and information provided. The application score accounts for 25 percent of the total score for each team. Teams are not guaranteed scholarships and some partial scholarships may be awarded.

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Confirmation of Receipt of Scholarship Application
Once the scholarship application has been submitted, the Team Adult Advisor will receive an email notification from a CASAT representative stating that the application has been received. This email will also address any questions regarding the answers on the form, or any missing documents. All missing information or documents must be received by the application deadline in order for the application to be considered complete. If a confirmation e-mail is not received within 48 hours of submitting the application, the Team Adult Advisor is responsible for contacting CASAT immediately to follow up on the scholarship submission and to confirm receipt. Should a team submit an application on the due date, it is the Team Adult Advisor’s responsibility to follow up with a phone call to ensure receipt of application. It is important to be sure your team’s application was received, and the Team Adult Advisor is responsible for confirming receipt. To Application Link

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Teams awarded scholarships may receive one or more of the following:

1. Free registration and acceptance to participate (a value of more than $175 per person and a chance to win the grand prize)

  • Free registration for Team Adult Advisor, chaperone and youth.


2. Travel assistance (between $25-$150)

  • It is expected that teams contribute the difference in actual travel costs.
  • Should a team be awarded travel assistance, please prepare to pay all travel costs up front and to receive a travel assistance check for the amount awarded to the team after the event. A check will be mailed to the address on the W-9 form submitted, or on file from previous events.


3. Lodging (a value of more than $500 each night)

  • The number of hotel rooms and the amount of travel assistance provided to your team will be explained in the Scholarship Award Letter, which will be sent via e-mail to the Team Adult Advisor.
  • It will be up to each team to determine how many and who should be in each room (e.g., one chaperone and three youth per room or four youth in one room and two chaperones in the second room.).
  • It is the expectation that people will share rooms when appropriate and feasible.
  • Teams may need to purchase additional rooms for team members, chaperones and/or adult advisors.
  • Should teams wish to purchase additional rooms for team members, a group rate will be available. However, there is no guarantee that the rooms will be near the other team room(s), as the Committee will have already booked lodging for teams awarded scholarships. Please contact CASAT for the group rate code at the event email address, if needed.
  • Hotel confirmation number(s) and additional hotel information will be provided closer to the event via e-mail to the Team Adult Advisor.
  • All lodging rooms for youth and adult members of the team will be reserved at the Great Wolf Lodge.
  • Should teams register less than the number of people awarded a scholarship, the number of hotel rooms awarded may be adjusted.


4. Meals (a value of more than $75 per person)

  • Breakfast, lunch and dinner on Thursday, May 16th.
  • All other meals are the responsibility of the team.


5. Waterpark Passes (a value of $40 each)

  • Waterpark passes can be used starting at 1:00 p.m. on Wednesday, May 15, through Thursday, May 16 until 9:00 p.m. Hotel room check-in starts at 4:00 p.m.; however, teams may arrive beginning at 1:00 p.m. and the hotel will provide waterpark passes and allow teams to swim prior to room check-in.

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Once accepted, teams:

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Awards

Prizes will be awarded to teams based on completion of application, quality of application and quality of presentation given during the Spring Youth Forum. Teams may win awards in each of the criteria categories and by presentation room. Presentation room winners will compete for the Grand Prize. Please read and follow all instructions carefully to give your team the best opportunity to win!

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Presentations


Each team will have up to 8 minutes to present information about their project to other youth teams. Teams will vote on presentations immediately following each team presentation. Please see the Presentations webpage on the conference website for tips, guidelines and downloads that will assist with presentations.

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All teams will be judged on the following criteria:

  • Innovation: Project is unique, creative and innovative. Application/presentation clearly details innovations, exciting ideas, techniques or activities that have been implemented.
  • Sustainability: Which key elements of substance abuse prevention sustainability have you implemented within your project (e.g., Build Community Support; Develop Capacity; Ensure Effectiveness)? What steps have you taken to keep this project alive when the core group graduates and to make sure that this project can be replicated year-to-year, no matter which group of students is participating.
  • Impact: Project has broad outreach. Team can demonstrate change occurred as a result of this project and explain how this project made a difference. How efficient was your project in reaching its intended audience and in providing lasting/ enduring and evidence-based outcomes in substance abuse prevention? If influenced by an evidence-based program, which program did your team implement?
  • Presentation Style & Professionalism: (For application) Project information on application is in a clear and legible format with accurate, concise, complete and descriptive information. (For presentation) Youth team presentation is prepared; presentation is easy to follow and clearly communicated and the materials, if provided, are easy to read and accurate.
  • Collaboration and Partnerships: Project describes collaborations/partnerships with other local groups, organizations or agencies that the team developed to increase the impact of their project and/or leverage community partnerships to do more. If no collaborations exist, the team should clearly explain why.

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Final scores will be based on:

  • 25 percent on the quality and completeness of this application. Be sure to take your time and answer all questions clearly. A long answer does not necessarily mean a complete answer – make sure you answer the question and be concise. Your application will be reviewed and scored by a committee of youth and adults. While every attempt is made to accept every team that applies, the teams with the highest scores will have the first opportunities to earn a scholarship to attend the Spring Youth Forum. Your application score also makes up 25 percent of your total team score at the Forum.
  • 25 percent on adult voting on site. Adults not affiliated with any competing youth team will vote in both the preliminary and final rounds of the presentation competition.
  • 50 percent on team voting on site. Youth prevention teams will receive one team ballot per team (youth and chaperone) to vote on each presentation in the preliminary and final rounds.

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Sample Score Sheet

For a sample score sheet, click here to download a PDF version.

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Link to W-9 Form

If your team is awarded a travel assistance amount and will be mailed a check, a W-9 form is necessary to have on file for the payee. If you, or your organization, have not received a check for the Summit or Spring Youth Forum as part of a scholarship in the past we will need you to complete a W-9 (or obtain one from your organization) and submit it to CASAT. If this is the case you will be notified in your Notice of Scholarship Letter/Acceptance Letter. The link to download a W-9 form is www.irs.gov.

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Prepare Narrative Answers for Online Application

The time it takes to respond to this survey may vary. It may take between 5-10 minutes to respond to the survey, if you have prepared your answers in advance.

We suggest that you prepare your answers in advance in the PDF available for download below for the Narrative Responses to 1) avoid being "timed out" if called away and having to start over in the system and/or 2) not have to take too much time online with the narrative response items.

When you have prepared your answers, copy and paste the narrative responses into the system. Of course, this is not necessary, but it is a suggestion to prepare for longer answers.

Use the document in this section to view the Narrative questions that will be in the online Scholarship Application below. Download the prepration document [PDF]. (You may also use a Word document to prepare your answers to copy and paste into the onilne application.)

Tip: You may copy and paste by using a right click of your mouse, or by highlighting what you want to copy in your document, click "CTRL + C", then click into the survey and push "CTRL + V".

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Scholarship Application - CLOSED

This application will turn off automatically at 5:00 p.m. on March 13.

Spring Youth Forum